DCS Project Administrator
This project administration position focuses on international business development, operational implementation of project activities, preparation of work plans, progress reports, and budgets while ensuring overall quality control of project activities.
Provide technical, financial and administrative project support to the "Development Consulting Services" (DCS) department.
Engage in daily communication with field teams and counterparts to proactively address management issues, troubleshoot potential technical and contractual issues, as well as personnel issues if and when they arise.
Provide support in the recruitment of short and long-term international staff and consultants.
Closely manage consultants who are abroad and subcontractors who are abroad, including monitoring budgets, obligations, and scope of work negotiation and adjustments.
Work with field teams to prepare and monitor implementation of work plans, quarterly reports, and other donor agency deliverables.
Serve as main point of contact with the field teams on administrative and contractual issues and on technical issues as raised by DCS. This includes weekly phone calls, consistent email follow-up, and sending all travel, personnel, and procurement related approvals.
Ensure compliance with all provisions of donor contracts (e.g., USAID contractual regulations) and WDI policies.
Review and refine the language of grant proposals.
Lead the realignments and management of project budgets.
Respond to all other client requests and requirements in a timely manner as needed.
- Travel domestically and/or internationally as needed.
Perform other duties as directed.
CANDIDATE'S REQUIRED QUALIFICATIONS:
- Bachelor’s degree in business administration, public policy, languages or a related field;
2+ years of relevant work experience in international business development and project management/coordination (internships included);
Understanding of the grant process;
Excellent verbal and superior written English communication skills is required;
- Demonstrated ability to work in cross-cultural settings;
- Ability to successfully interact with all levels of management, faculty, staff, clients and counterparts in the field of international development;
Demonstrated ability to prioritize when faced with a myriad of tasks and possession of strong organizational skills and an attention to details;
Strong team and interpersonal skills; the ability to work both independently and on a team;
- Proactive and highly motivated professional who will grow with expansion of responsibilities;
- Ability to travel domestically and internationally is required.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), e-mail and the Internet;
The successful candidate will have to provide proof of identity and current "employment authorization" on or by the first day of work. (Review the Form I-9 and instructions here: http://www.uscis.gov/files/form/i-9.pdf)
- Previous grant proposal writing and/or administration experience is preferred;
- Fluency in a foreign language is preferred;
- Experience in emerging economies is highly desirable (e.g., traveling, living or working abroad);
- Passion for international development.
ABOUT THIS JOB:
This entry-level full-time position is FLSA non-exempt and will not supervise others. This job requires 40 hours/week (37.5 hours onsite on weekdays 8:30 am to 5 pm on-site, plus evening and/or weekend work off-site for 2.5 hours each week), perhaps more time will be required during business travel.
NOTE: This position is funded by a grant. This position's date of hire and continuation will be determined by availability of funds from the granting agency.
For more information about DCS, visit: http://wdi.umich.edu/consulting/
BENEFITS & COMPENSATION:
Compensation will be discussed with persons interviewed. The successful candidate will receive a competitive benefits package (retirement with immediate vesting, medical, dental, life insurance, and a generous amount of paid time off); benefit details will be shared with candidates who are offered an interview. NOTE: Relocation expenses will not be reimbursed.
The William Davidson Institute (WDI) is an affiliate of the University of Michigan (UM); WDI employees are not UM employees. Visit this site to learn more about WDI. WDI is a EOE.
Interested applicants who meet the "Candidate's Qualifications" should submit a completed WDI “Application for Employment” form (available as either .PDF or .DOCX) along with a brief cover letter to email@example.com without delay.
ABOUT THIS RECRUITING EFFORT:
We will review applications as they are received, and may schedule interviews ASAP. Candidates may apply as long as this posting appears on our webpage: http://wdi.umich.edu/jobs. This job posting will be removed from WDI's website once we have a signed offer from our candidate of choice.
WDI will email an acknowledgement of all WDI applications received with accompanying cover letter (within two business days of receipt); subsequent contact will be limited to candidates invited to interview.
No calls please.
Posted February 18, 2015. Revised April 2, 2015.