The William Davidson Institute (WDI) seeks to fill a full-time opening (40 hours per week); this role is hybrid with 50% of the work to be done onsite in WDI’s Ann Arbor office. The successful candidate will provide all human resource functions from recruiting and onboarding to exit interviews, benefits administration, policy implementation, employment law compliance, etc.
Essential Job Functions:
- Work closely with hiring supervisors regarding personnel changes:
- Create, edit, review job descriptions prior to new recruiting efforts and for promotions; candidate selection and manage recruiting via the online application tracking system, act as primary contact to candidates
- Schedule/assist with interviews; propose interview questions; share employee benefit details to interviewed candidates; call top two finalists’ references; create offer letters
- Oversee onboarding, employee orientation and offboarding; maintain HR e-files
- Monitor employee activity HCM online (e.g., employee performance reviews by direct reports and managers, annual checklist completion, etc.)
- Act as Benefits Administrator for all employee benefits (enrollment adds, changes, etc.), including communications to employees ad hoc and annually (e.g., open enrollment); work closely with insurance agent and manager to secure new insurance benefits when desired, etc. Maintain Employee Portal pages re: employee benefits, policies, and employee access
- Maintain compliance with federal, State of MI, and local employment laws and regulations, etc.
- Maintain WDI Benefits Wrap Summary Plan Documents document as needed
- Distribute the Summary Annual Report, download and distribute 403(b) annual Fee Disclosure, etc.
- Work closely with employment benefit attorney re: Summary of Material Modifications, Amendments, revision of Plan documents, etc.
- Maintain employment bulletin board with required state, federal labor law posters
- Work closely with immigration attorneys re: H-1B and Green Card pursuits and issues
- Work with attorney and manager to update personnel policies, Employee Handbook; recommend best practices
- Keep up with changing laws affecting employment benefits and other HR issues
- Liaise, administer disability, workers’ compensation claims, travelers’ insurance policies
- Update staff group email accounts, WDI’s org chart, etc. and act as liaison initiating forms for various entities (e.g., Ross IT, UM Grad Library circulation desk, Ross Operations, etc.)
- Create documents as needed (e.g., verification letters, new policies/procedures, etc.)
- Contribute to ways to improve employee morale, increase employee engagement, etc.
Additional duties may include, but not limited to:
- Receive incoming phone calls to the WDI general phone line
- Order office supplies
- Assist other team members (e.g., add job posts to the NextBillion.net website)
- Assist in HR-related projects as needed (e.g., office move, team events, fun committee)
- Perform additional duties as assigned
Necessary Qualifications:
- A bachelor’s degree and four or more years’ human resource experience in a similarly sized non-profit organization with progressive leadership experience in HR — or — a master’s degree in human resource management and two years’ experience in HR — or — any similar combination of education and relevant HR experience.
- Expert knowledge of and experience with: employment and employee benefit laws, practices, etc. for federal, state, and local government, including ERISA
- Excellent written and verbal English communication skills
- Excellent interpersonal, negotiation, and conflict resolution skills with professional demeanor
- Excellent time management skills, organization skills with attention to details, etc.
- Strong analytical and problem-solving skills
- Demonstrated evidence of practicing a high level of confidentiality, strength in ethical conduct
- Current SHRM-CP certification
- Proficient with Microsoft Office Suite, Google Workspace, and proficiency with or the ability to quickly learn the HCM system
- Authorized to work lawfully in the U.S. full-time for WDI. Note: Unfortunately, this role is not approved for “sponsorship” related to employment-based visa status.
About The Employer:
The William Davidson Institute at the University of Michigan (“WDI”) is an independent institute currently off-campus through 2026. In early 2027 WDI will be moving back to our “home” on the central campus of the University of Michigan in Sam Wyly Hall, first floor. Note: WDI employees are not University of Michigan employees; WDI employees are sponsored affiliates of the Ross School of Business. To learn more about WDI, please visit this site.
Compensation & Benefits:
The total rewards package will be shared in detail with those invited to a finalist interview. WDI’s compensation package includes a competitive salary based on this role in the Ann Arbor area; participation in 403(b) retirement (with immediate vesting) with the employer’s match of 10% as you contribute 5% pre-tax each pay period; WDI-paid premiums for life insurance and disability; eligibility to participate in insurance plans: BCN HMO or BCBSM plan, dental, vision; generous paid time off (vacation, sick leave, holidays, seasonal days between 12/25 and 1/1), etc.
About This Recruiting Process:
Applications received will be reviewing on a rolling basis until the position is filled at which time this recruiting process will be closed. Candidates must apply using WDI’s online Employment Application. NOTE: Uploading your resume with a brief cover letter as one document will auto-fill many required fields of the form (max 4MB); click the “Apply Now” button on this page to begin.
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